Job Settings>Alternate Terms

The policies in this group allow System Administrators to customize many of the terms used in Encompassing Visions to better suit the organization. By default, Encompassing Visions will assign the default value to match the term (e.g. the default value for the alternate term for Job Family is Job Family). The only exception is if the term is more than the maximum length of 50 characters. In some cases, additional possible values are included with the install but for the most part, it is expected that organizations will want to define their own custom terms. In order to use a custom term, the new term must first be added to the list of possible values for that term in the Add/Revise Optional Data function. When an alternate term is selected (see Edit Policies), that term will be displayed throughout the system in menus, screens and reports in place of the Encompassing Visions default term. All terms are defined in the Glossary of Terms.

Note: The use of many of these fields is optional and dependent on other policies in the system. If you do not plan to use a field you should  leave the term as the default. All of these entries are phrased in the form of a question: "What term do you use for the Visions Term: xxxx".

Note: Items marked with an * above (General Accountability, Specific Accountability, Technical Requirements and Nature of the Work) all have information defaulted into their Memo Notes field. This information is displayed as the Elaboration when the button is clicked for any of these four fields in the Job Details window.

Add/Revise Alternate Term Data

This function maintains the options (or choices) for each of the alternate terms in the system. The Terms which can be changed are listed in the Add/Revise Optional Data menu:

•Select the desired term to view and alternate.

•All alternate names currently available for the selected value are listed in the drop down menu.

All items from this menu use the Add Alternative Term screen to add Alternate Terms, .  

•You may or an alternate term policy value.

•When you are finished making changes, click on the Save button.

•Click on the Cancel button if you do not want to save the changes.

Deletion of an Alternate Term Data

•The tool tip "Delete the selected alternate term from the available options" will display when you hover over the Delete button.

•Click Delete ( ) to delete the selected entry (you will be asked to confirm the deletion).

•To add a new alternate name for the selected value, type the name in the "Add Alternate name (in text box)" and click ok. The new name will be added to the list, and will now be available when selecting other user-defined values.
Note: The maximum length of the alternate term is 50 characters.

•Click Cancel to close the Add Alternative Term screen and return to previous screen..