Domains

This Administrative Function enables assigned users with secure, limited access to job-related information defined by the Domain itself. 

•For example, a user assigned to a particular Domain may be restricted to 'Read-only' access to All Jobs in the full Jobs database, but have Administrator level Access (Add, Revise, Generate Job Evaluation Reports, etc.) for all jobs within the Domain.

•The value of developing Domains will enable organizations the opportunity to assign full, independent responsibility for job evaluation to a sub-set of jobs specifically domiciled to management personnel within an organizational structure, or to job evaluation sub committee’s charged with the responsibility of independently setting compensation levels for jobs within a particular Job Family or Job Group (e.g., developmental levels of Administrative Assistants, Engineers, etc.) .

*NEW FEATURE as of Version 2023.1.0

On the Main Menu, move your mouse over Administration in the navigation bar to open the Administration sub-menu.

•click Domains to open the domain screen.

•The Domains screen shows the following information for each Domain:Domain name, Domain Description, Number of Jobs, Number of Users, and Details.

•The selected Domain is highlighted with a green background within the table.The Domain Name column includes all domains, defaulted to sort alphabetically. To sort by any column (in ascending or descending order), simply click the column title where the is available. The sort selection will be noted by the by column title.  Use the Quick Search box to find a specific Domain.  

Note: The Retrieve on Demand (ROD) is available based on number of records selected per page; or,

        Pagination functionality available depend on:

▪screen resolution.

▪data size.

Records per page located bottom right.

•Double click on any Domain to view the details screen.

Actions Box

The Actions Menu will allow you to maintain Domain information. Lists all of the additional functions that can be performed from within the domain module.  The selections are enabled and disabled based on the access rights assigned to the user.

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The Actions available on this screen are:

•Add a Domain.

•Edit the Domain that is highlighted.

•Delete the Domain that is highlighted.

•Print Domain Related Reports - Domain Users

Note:

•Domains can not be deleted if there is a User attached.

•The System-wide Domain cannot be deleted and is locked to any changes.

Use the Search icon to search for a Domain either by Domain Name or Description. The Search box allows you to find specific items in the list.

Add a New Domain

•Click  in the Actions bar to open the select criteria screen.

System-wide Administrator Note:

Domains offer a flexible way to organize Jobs based on one or more criteria:

•Job Group

•Job Family

•Job Level Group (policy driven and may not be in use by your organization).

•Location

•Organization Unit (option - include sub-units)

•Work Unit

•other Domains

•Job (individual hand picked jobs)

Based on the selected criteria, domains can be as simple or complexed as required.

In this example, we will be adding Jobs found in a particular Job Group to establish the domain.

Techncial/Advisory

Jobs must match 'ANY' Jobs found in this specific job group.

•Click Next

•The application will automatically populate the Domain Name and Description based on the selected criteria when first creating the domain. These fields are editable and you are encouraged to change the name and description to better suit the organization.

•Based on the complexity of the added domain, the Domain name and description will be blank. You will need to edit these fields.

•Click 'FINISH'.

Please Note: When selections of two of two different types, such as two job groups and two job families are chosen, you will see a message at the bottom of the criteria screen.

or

The new domain will now be available on your Domain screen.

Edit a Domain

•Click  in the Actions bar to open the select criteria screen for the selected domain that is requiring revisions.

•Or, click on the pencil icon beside the domain criteria

Jobs/User Columns

View List of Jobs

•View the list of jobs that have been included by this domain by clicking on the icon.

oIn this case, 55 jobs are linked to the domain.

View List of Users

•When a domain is first added, you will see the following icon for users.

oThis is a warning indicating no users have been granted access to the domain.

•View the list of users that have been included by this domain by clicking on the icon.

oFor this example, 1 user has been given access to the domain.

To Enable a User to be a Sub-Administrator of a Domain

To add a User (see the Help topic: Users for more information).

•Once the user is a part of the application, the user can be given access to the domain. See Sub-Administrators for help in setting up the access.

Navigation

There are several alternate ways to access the Domains page:

•From Users page > click Domains in the top right or

•Navigation Bar > Administration > Domains

•Navigation Bar > Administration > System Settings > Access Control > click the [ Domains >> ] button

•Go to settings via the settings icon in the Navigation Bar

•From Users page > click to generate the pull-down menu of established domains.

Examples of Domains

A Domain is defined by a flexible set of criteria that can be as simple or as complex as you have a need for.

•On the simple end, a Domain could consist of two hand-picked Jobs.

•Another simple example is that a Domain may consist of all the Jobs within particular Organization Unit.  This would allow you to set up a sub-admin who has admin access only to that Organization Unit’s Jobs.

•One scenario could involve a Domain that consists of all Jobs within a particular Job Group and a particular Work Unit.

•We support exclusions as well: A Domain may consist of all the Jobs within Job Families 1 and 2, but exclude all the Jobs assigned to Job Group 3.

•Compound Domains can also be created:

oDomain A may be the same Domain described in the previous item.  

oDomain B could then consist of Jobs within at Location X.  

oDomain C may consist of all Jobs within Domains A and B:

▪Jobs in Job Families 1 and 2, except Job Group 3, and only ones that are also at Location X.  

•Compound Domains can tack on their own criteria as well, and they might have only one child.  For example, Domain D could consist of Domain C, but limited to Jobs assigned to Organization Unit Y.

System-Wide Users

System wide users have been given security access information based on their profiles.  

•To View, click on the icon to generate the list.

•To View the Users not in the System-Wide Domain

oControl-Click on the icon to generate the list.

Domain-Related Report

This function is used to generate/print a domain-related report of the Users assigned to each domain.

•Click the icon to see the report(s) in the drop down menu.

•Click on the button to generate the related report. At a glance you will be able to see the Users assigned to each domain that have been set up by the organization. Once generated, the report can be printed so a paper copy is available.