Job Related Reports
Job Related Reports |
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emploiThe selections are enabled and disabled based on the access rights assigned to the user for the Jobs function and the status of the Job. This function is used to generate/print confidential reports regarding jobs.
Job Data Verification
Displays the summary of the Job Questionnaire Responses for the selected Job (or their average when more than one Job Questionnaire is completed). •Available to users Access Level 3 for non-confidential Jobs and Access Level 4 or 5 for confidential Jobs.
The View Questionnaire Responses report is used to view the results: •The Selected Job is displayed at the top of the report. Note: When viewing the Questionnaire Responses for a specific Questionnaire (from within an Automated (Job) Questionnaire or from the Questionnaire list), you will see the results for the one selected Questionnaire. When viewing the Questionnaire Responses from the Jobs screen you are viewing consolidated results of all completed questionnaires for the Selected Job. •The responses to the questions from the Job Questionnaire are listed on this screen. •The Questionnaire must be complete in order for the the Job Totals and Response Validation reports to be enabled. •Click
•Click
Displays a printable Job Questionnaire for the selected Job, identifying the responses chosen for each question and any justification entered. •Available to users with Access Level 5 only.
The report generated is the same as the hard copy questionnaire printed in the Job Related Reports>Blank Job Questionniare under the heading Staff and Management Communication except that it also includes the notes entered in the Justification field in the Automated (Job) Questionnaire.
•Response identifies the selection chosen. •User ID is the user who completed the questionnaire (or the user who entered the justification if done separately). •Justification is the notes entered by the user. •Click the Print Report link to print a copy of the report. •Click the Close link to close the Selection Rationale screen.
•Displays the breakdown of evaluation points for the selected Job. •Available for Complete Jobs only. •Available to users with Access Level 4 or 5 only.
Prior to generating the report, you will be asked whether you want to include Job Level Information in the report.
•When checked •When unchecked •Click •Click
Refer to the Report Viewer section of the Help Topic Interacting With Encompassing Visions to learn how to use this Report Viewer.
The first page is a listing of the breakdown of points. The second page is a graph of the breakdown of points. These reports are displayed using the installed Report Services Viewer in the software.
•Displays a listing of all active Competencies and the Importance Rating assigned to each Competency for the selected Job. •Available for Complete Jobs only. •Available to users with Access Level 4 or 5 only.
Refer to the Report Viewer section of the Help Topic Interacting With Encompassing Visions to learn how to use this Report Viewer.
The first page is a graph of the Competencies for the Job while the second page is a listing of the same information in tabular format. These reports are displayed using the installed Report Services Viewer installed in the software. Job Questionnaire Cross Reference The Job Questionnaire Cross Reference Report shows the Questionnaire Responses, Job Total Points and Job Level for the selected Job. The report is enabled from the Jobs list screen ONLY when there is more than one Job Questionnaire completed for the selected Job. If only one questionnaire is complete, the Job Questionnaire Cross Reference report can be printed from within the Questionnaire.
Note: There is an option/filter for the Job Total Points and Job Level to be shown on the report. Check the required box.
Questions are grouped into four broad categories: •Skill •Effort •Responsibility •Working Conditions The report also shows how the specific Questions link to the categories.
The report now shows the name of the individual who completed the Job Questionnaire.
The first table in the report shows the average of all questionnaire responses for each question. The second table details the individual responses for each question in the questionnaire.
This Job audit report details the changes made to the selected Job over the life of that Job. Three tables are created within each report: Job Details, Job Skills and Job Questionnaire(s). The auditing listing in each table is sorted by date, with the newest entries at the top of the table. Each change will create a separate line on the table in the report.
Administrator Note: The audit tracking in Jobs is driven by the policy: Do you want to enable Auditing in the Job, Job Skills and Job Questionnaires? This policy is defaulted to NO. Audit tracking will begin with the policy is set to YES. If this policy is not enabled, the Job Audit reports menu items will be hidden from the list. Accessible for Users with a level 5 on "Jobs" in their assigned Profile.
Report sample:
•Displays a listing of the Jobs that are clones of the selected Job. •Available for Benchmark Jobs. •Available to users with Access Level 5 for both non-confidential and confidential Jobs.
•Displays a listing of the Employees that are assigned the selected Job. •Available for any Job. •Available to users with any Access Level for non-confidential Jobs and Access Level 4 or 5 for confidential Jobs.
Refer to the Report Frame section of the Help Topic Interacting With Encompassing Visions to learn how to use this Report Viewer.
Staff & Management Communication
Please note: The three Job Reports (Job Description, Job Posting and Selection Interview Guide) gives the user the option to change the Font size displayed on screen. This is done by using the Enlarge and Compress toggle option. Based on the selection, this will then be exported to the Print and to Word.
•Displays the standard Encompassing Visions Job Description. •If an alternate term is being used for Job Description then the alternate term will appear in the pick list. •Available for Complete Jobs only. •Available to users who have been given at least Access Level 1 to the Print Job Reports function. •Available for Confidential Jobs for users with at least Access Level 4 to the Print Job Reports function.
Note: This report was printed from the Print Job Reports function - a separate screen in the Jobs Module - in older versions of Encompassing Visions. The security module for this function still exists and controls the ability to print the Job Reports (Job Description, Job Posting and Interview Guide), not the Access Level Assigned to Jobs. Users can be granted access to view jobs but not given access to print the Job Reports (by setting the Access Level for Print Job Reports to zero).
Refer to the Report Frame section of the Help Topic Interacting With Encompassing Visions to learn how to use this Report Viewer.
•Displays the standard Encompassing Visions Job Posting. •Available for Complete Jobs only. •Available to users who have been given at least Access Level 1 to the Print Job Reports function. •Available for Confidential Jobs for users with at least Access Level 4 to the Print Job Reports function.
Note: This report was printed from the Print Job Reports function - a separate screen in the Jobs Module - in older versions of Encompassing Visions. The security module for this function still exists and controls the ability to print the Job Reports (Job Description, Job Posting and Interview Guide), not the Access Level Assigned to Jobs. Users can be granted access to view jobs but not given access to print the Job Reports (by setting the Access Level for Print Job Reports to zero).
Refer to the Report Frame section of the Help Topic Interacting With Encompassing Visions to learn how to use this this Report Viewer.
•Displays the standard Encompassing Visions Interview Guide. •Available for Complete Jobs only. •Available to users who have been given at least Access Level 1 to the Print Job Reports function. •Available for Confidential Jobs for users with at least Access Level 4 to the Print Job Reports function.
Note: This report was printed from the Print Job Reports function - a separate screen in the Jobs Module - in older versions of Encompassing Visions. The security module for this function still exists and controls the ability to print the Job Reports (Job Description, Job Posting and Interview Guide), not the Access Level Assigned to Maintain Jobs. Users can be granted access to view jobs by granting access to the Maintain Jobs function but not given access to print the Job Reports (by setting the Access Level for Print Job Reports to zero).
Administrator Note: The number of competencies printed in the Selection Interview Guide is determined by the Reporting Policy "The Number of Behavioral Competencies to Include in Job Reports" plus any ties. The competencies are sorted from highest Importance Rating for the Job to the lowest. For example, if the policy is 5 and there are 2 competencies that are ranked 9 and 4 that are ranked 8 (with all the rest less than 8, 6 competencies will be printed. The top 2 (ranked 9) plus the next 4 (because they are all tied at Importance Rating 8).
Selection Interview Questions are designed to seek past demonstrated ability to perform the related competency. The listed question(s) are unique to the competency, but may be further customized/enriched by your organization according to Job Groups. Customization can be done through the Job Settings > Competencies>Add/ Edit Selection Interview Questions and click
For more information contact crelations@encv.com
Note: The Job Description, Job Posting and Selection Interview Guide can have alternate terms defined so the names displayed on this Help page may not match what is in your installation of Encompassing Visions.
Job Questionnaire Input Sheet (The Blank Job Questionnaire has been replaced by the Job Questionnaire Input Sheet due to proprietary reasons.)
With this report you can print a hard copy version of the JPS Job Questionnaire© Question Number with Response Options. The hard copy allows Job reviewers who do not have online access to complete a Questionnaire that can then be entered into Encompassing Visions by a User with access.
Note: Questions 6.0,. 7.0, 12.0 and 13.0 are calculated by the system (based on responses to their sub-questions) and are not shown on the printed Input Sheet.
•Use print capability from within the screen to print the report. Save the Input Sheet to your computer.
Evaluation and Analysis
Evaluation and Analysis Reports contain very confidential information. They are only available in the Administration Level Functions. Access to these reports should be extremely limited.
•Click a report to open the parameter screen for that report. Default will be "All" depending on the parameters of the selected report.
. •For the Job Related Reports in this version of Encompassing Visions (not including the Incomplete Job Information Report and the Blank Job Questionnaire Report): •The reports can be filtered by Job Family, Job Group, Organization Units, Gender by selecting the desired option through the drop down menu. •Pay Band Group (if policy enabled) •Place a check mark •The Jobs displayed in the report will be displayed based on the filter (slider), to include or not to include all Job Levels (Job Points), or by ascending/descending order. •Place a check mark
Click
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•Place a check mark •Select Filter By with the option of including sub-units. (This process determines how the information is grouped and by which filters included). •Click
Available Reports •Job Questionnaire Cross Reference Report •Job Competency Cross Reference Report •Incomplete Job Information Report
Each of the reports has one or more pages of options or filters available to customize the results. For the job related reports ( not including the Incomplete Job Information Report and the Blank Job Questionnaire Report) the options and filters screen is displayed in the middle of the screen. When the Incomplete Job Information Report is selected, the parameter screen is displayed on the right half of the screen. Select all the desired parameters and filters and click For the Job Related Reports, select all the desired options and filters and click
While the reports all have different content, they all have several things in common:
Job-Related Reports (not including Incomplete Job Information Report and Blank Job Questionnaire Report): •Generate the desired Report based on filters selected. •Export report from the Export Icon drop down menu to PDF. Print from the selected software chosen. •Clicking •The Organization Name is displayed at the top. •The date the report was generated is included. •Vertical scroll bars are used to scroll through the report.
All Other Reports •Clicking Print will open a Microsoft Windows Print screen to allow you choose options for printing and print the report. Reports will not print with the proper formatting if you print them using the print button on your browser. •Clicking Save will open a Microsoft Windows Save HTML Document to allow you to choose a location to save the report to and choose the type of file. Save all reports as HTML files. The default file name will be the name of the generated report. Saved reports can be opened with your default browser for viewing. •The selected Parameters and Filters after the title of the report. •The date the report was generated is included. •Vertical scroll bars are used to scroll through the report.
Filtering and Grouping Most of the reports allow you to filter the results and define how you want the information grouped together. These filters and groupings function the same regardless of the report being generated.
Report by (Job-Related) •Choose how to organize the report: Organization Unit, Job Family, Job Group, or Gender include Confidential Jobs, Job Points and highlight Unapproved Jobs. •Choosing Organization Unit, Job Family, Job Group or Gender will change this screen to include a selection for All values or a Specific value. •Filters for all the various job evaluation reports have correspondingly been updated to accommodate job analysis using this significantly enhanced classification and compensation management functionality, if policy enabled. See Job Level Groups.
(JOB TOTAL POINTS REPORT)
(JOB/POINTS MATRIX REPORT)
(JOB COMPETENCY CROSS REFERENCE REPORT)
(JOB QUESTIONNAIRE CROSS REFERENCE REPORT)
Group Information By & Filter
Note: When running Job related reports, the Job Family, Job Group, Location, Organization Unit and Gender grouping and filtering applies to the fields on the Job record.
Job Family
•To group the information on the report by Job Family, check •To run the report for a specific Job Family, select a Job Family from the list.
Job Group
•To group the information on the report by Job Group, check •To run the report for a specific Job Group, select a Job Group from the list.
Organization Unit
•To group the information on the report by Organization Unit, check •To run the report for a specific Organization Unit, select an Organization Unit from the list. •To include the Sub-Units for the selected Organization Unit, leave the Include All Sub-Units box checked •To exclude the Sub-Units and report on just the selected Organization Unit, uncheck
Gender
•To group the information on the report by Gender, check •To run the report for a specific Gender, select a Gender from the list.
Other Parameters
•The total job points are calculated based on the answers to the Job Questionnaire using a proprietary formula defined by Encompassing Visions. There are four major components:Skill, Effort, Responsibility and Working Conditions. •The Job Levels may be customized to your Organization.
Include Confidential Jobs
•To include Confidential Jobs, leave the Confidential Jobs box checked •To exclude Confidential Jobs, uncheck
Include Inactive Competencies
•To include inactive Competencies check •To exclude inactive Competencies leave the (Include) Inactive competencies box unchecked
The Job-Related Reports provide information about Jobs in the system. A Cache feature has been added as an optional feature based on the record volume. This cache feature speeds up the rendering of the reports for organizations with large volumes of records. This feature is hidden as default.
•Click on the settings icon to bring up the settings screen.
•Check the •The cache will indicate when the data was last used and if you would like to update.
•The estimated time is the amount of time it may take to refresh the cache. A progress bar verifies the refreshing of the cache.
Printing the Evaluation and Analyses Reports
Within the Report Viewer you have the ability to print the said report using the Print icon. •This will open up the message above indicating a print-friendly PDF version will be generated. •Click the Print button to generate. oNote: the application will reference that "Your PDF is ready" before it really is.
•Clicking "Done" too early stops print from proceeding. •You will know when your report is ready to be printed when your 'Printer' sends a message to your computer to indicate that adjustments can be made to the Printer settings.
Please note this is a Microsoft extension and we don't have the ability to override the issue.
The Job Total Points Report shows the calculated points for each Job including the breakdown by Skill, Effort, Responsibility and Working Conditions (the same as is shown on the Job Totals screen in Maintain Jobs).
Available Options and Filters: Report By: •Job Family •Job Group •Organization Units •Gender •Pay Band Group (if policy enabled) •Include Confidential Jobs •Job Points (Range and Sort (Ascending/Descending)) •Highlight Unapproved Jobs
Job Questionnaire Cross Reference Report The Job Questionnaire Cross Reference Report shows the Questionnaire Results, Job Total Points and Job Level for the selected group of Jobs. Questions are grouped into four broad categories: •Skill •Effort •Responsibility •Working Conditions The report also shows how the specific Questions link to the categories.
Available Parameters: •Show Job Points •Sort by Question •Include Confidential Jobs •Include Job Points (Ascending or Descending) •Organizational Unit •Job Family •Job Group •Gender •Pay Band Group (if policy enabled) •Highlight Unapproved Jobs •Include Highlight in Print
Generated Report:
Please note: If the Questionnaire is being filtered by "Sort By Question", it will display only questions 1 through 13 due to sort by question in that range. If it is being filtered by; for example, Question 23 then it will only display questions 14-28 due to sort by question in that range.
Note: A new functionality has been added to The Job Questionnaire Cross Reference Report. Located right by the Filter icons.
oWhen selecting the above functionality, all jobs within your Encompassing Visions database will be exported to a CSV (comma separated values) file. oSort and Filter the exported information as needed.
The Job/Points Matrix Report displays the Job Evaluation results in the form of a grid. Jobs can be filtered within the Job/Points Matrix Report in a number of ways, including by Job Family, Job Group, Organization and Job Evaluation Points. Within each cell of the Matrix Report, the order of the Job Title’s printed is based on each Job’s total job evaluation points. Jobs that have been evaluated but not yet ‘Approved’ (based on Policy settings) are highlighted in this and all Job Evaluation Reports including the Job Total Points Report, Job Questionnaire Cross Reference Report and the Job Competency Cross Reference Report.
Note: An Analysis tool to help analyze the different jobs, compare the points and to be able to look at the organization as a whole or with certain aspects of it. All other Job Related reports are the supporting documents to the Job/Points Matrix Report. This is the "Dashboard" for Job Evaluations.
Available Parameters: •Column Mode (Job Family, Job Group or Organizational Unit) •Job Family •Job Group •Organizational Unit •Gender •Pay Band Group (if policy is enabled) •Include Job Points •Include Confidential Jobs •Highlight Unapproved Jobs
Job Competency Cross Reference Report The Job Competency Cross Reference identifies the Competency Importance Ratings calculated for each Job. Competencies are grouped into five broad categories: •Interpersonal •Capacity •Planning/Scheduling •Perspectives •Working Methods
Available Parameters: •Organizational Unit •Job Family •Job Group •Gender •Pay Band Group (if policy enabled) •Include Confidential Jobs •Include Inactive Competencies •Include Employee Names •Show Job Points •Highlight Unapproved Jobs
Generated Report:
Displays a list of Jobs that each user has access to as defined by the System Administrator. The report will enable the Administrator to see who has been assigned which job and if the Questionnaire has been completed by the user and the date it was completed.
Jobs Skills Listing - Current Filter(s) •Displays the skills/certifications attached to each Job in the application, and is useful to see Skills per Job at a glance. •The Jobs Skills and Certifications Listing identifies the Job Reference, Job Title, Skill Reference, Skill Title, Active flag and Type of Skill or Certification.
•This reports will always show all skills/certifications attached to all Jobs. •The report can be printed, saved as a HTML file. •To load the report into Excel (making it sortable), copy all and paste into an excel worksheet.
Note: Accessible for Users with a level 5 on "Jobs" in their assigned Profile.
Audit Report - Current Filter(s) The Audit Report - Current Filter(s) documents all changes made to any area of any job in the Jobs module within a specified time frame. Three tables are created within each report: Jobs, Job Skills and Job Questionnaire(s). The auditing listing in each table is sorted by date, with the newest entries at the top of the table. Each change will create a separate line on the table in the report.
Administrator Note: The audit tracking in Jobs is driven by the policy: Do you want to enable Auditing in the Job, Job Skills and Job Questionnaires? This policy is defaulted to NO. Audit tracking will begin with the policy is set to YES. If this policy is not enabled, the Job Audit reports menu items will be hidden from the list. Accessible for Users with a level 5 on "Jobs" in their assigned Profile. To run the report, select Audit Report - All Jobs in the view menu and click
Enter the Start and End dates for the report either in the following format: yyyy-mm-dd or by using the
Report sample:
Incomplete Job Information Report The Incomplete Job Information Report will identify any Jobs with missing information. The first step is to choose which fields to test for:
•Choose the fields to test for; checked •Click Select All to select all of the fields. •Click •Select all the desired parameters and filters and click
Generated Report:
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for a printable copy 
to export the Questionnaire Responses report to your computer as HTML.
the report will include the table of Job Levels in the system and indicate which Job Level the job falls into.
the report will not include this information.
to generate the Job Totals report
to return to the Job List without generating the report
to clear filters, 
to accept the selected filter(s)from the drop down menu and generate the report.
will close the report and return to the 
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