Security Function
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Detailed Description
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Encompassing Visions Module
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Able to Log In?
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Access to the Encompassing Visions Logon screen/main menu
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Jobs
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The function for maintaining information about all jobs within the organization, including access to the Automated (Job) Questionnaire.
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Jobs
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Jobs - User Assigned Jobs
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Access to maintain job information - including the Automated (Job) Questionnaire - is permitted only to jobs assigned to the User.
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Jobs
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Print Job Reports
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Print the Reports associated with a job (Job Description, Job Posting and Selection Interview Guide). Note: these reports are generated form the jobs screen as of version 9.1.
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Jobs
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Skills/Certifications
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Maintain the Technical Skills that can be linked to jobs and Employees.
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Jobs>Job Settings
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Competency Alignment Survey
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The on-line questionnaire that seeks respondent opinions about which competencies they perceive to be the most important to achieving strategic plan objectives.
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Strategic Alignment
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Competency Alignment Survey Results
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View the results of the Competency Alignment Survey, including the top identified competencies (by Job Group) and the comparison between responses by Job Group.
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Strategic Alignment
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Organizational Objectives
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Stated goals and objectives from a short- and long-term perspective.
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Strategic Alignment
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Employees
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Maintain information about employees (e.g. assign a User ID or a job, active/inactive status, identify Employee skills).
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Employee>Employees (Detail screen)
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Employee Skills Access (Skill Admin)
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Leads will be able to update Skills/Certifications of their direct reports but not their own. Non-Lead Employees will only be able to view their own Skills/Certifications.
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Employees
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Business Objectives
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Create and edit Business work plans and objectives.
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Employees
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Professional Development Objectives
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Create and edit Professional Development work plans and objectives.
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Employees
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Complete Reviews
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Complete the assigned Competency or work plan reviews.
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Employees
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Reviewer Notifications
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Send reminders about upcoming and overdue Employee Reviews.
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Employees
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Print Learning and Growth Reports
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Print results of the reviews.(If the Administrator is required to Print a review, they will do so through Employees>select Employee and click the Generate Employee Related Reports icon)
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Employees>Complete/Print Reviews
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Archived Learning and Growth Reports
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Approve electronic copy of Learning and Growth Reviews for archiving.
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Employees>Archived Reports
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Organizational Learning and Growth
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Summary of Organization Unit-specific and organization-wide strengths and development opportunities for Competencies and Skills based on the completed Competency Reviews.
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Analysis
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Succession Planning
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Identify the best internal candidate for a job vacancy based on Competency Review history.
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Analysis
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Constraints
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Set and administer system processing limitations (for the organization) based on numbers of jobs and Employee files.
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Administration
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Policies
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Setting organization-wide policy for how the Encompassing Visions features will be utilized.
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Found in their related modules under the Modules Settings and Administration>System Settings
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Objective Field Configurations
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Domains
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Assign users with secure, limited access to job-related information defined by the Domain itself
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Administration
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Users/Profiles
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Set up Users and Profiles for access to Encompassing Visions.
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Administration
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Organization Structure
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Set up and maintain the Organization structure of the organization for identification of who needs to review who.
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Administration
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Job/Learning and Growth Report Options
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Define the information to be displayed on the Job and Learning and Growth Reports.
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Found in their related modules under Job or Employee Settings>Reports
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Job Evaluation Questions
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Maintain the Questions and Response text, Response Weighting and Job Description Text for the Job Questionnaire.
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Jobs>Job Settings
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Competencies
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Maintain competency definitions, what excellence in the learning and growth of the competency looks like, and what question(s) to ask in the interview of candidates for the job. (Note: Consultation with an Encompassing Visions representative is strongly recommended before making changes in this area of the system.)
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Jobs>Job Settings
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Learning and Growth
Ratings
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Customize the Overall Learning and Growth Ratings displayed on the Learning and Growth Report and the factors that define the ranges of scores for each rating.
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Employees>Employees Settings>Learning and Growth Ratings
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Characteristic Tool Tips
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Maintain the tool tips displayed in the Competency Characteristic (Competency sub-review) questions.
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Employees>Employees Settings>Reviews
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Core Tables
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Maintain the base tables used to populate Job, Employee and Review information. (E.g. Location, Job Group, Job Family)
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Found in their related modules under Job or Employee Settings
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Job Levels
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Maintain the table for grouping job evaluation points into ranges that relate to salary levels or pay scales.
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Jobs>Job Settings
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Data Integration & Import
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Integrating and importing data from an HRIS or payroll system into Encompassing Visions.
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Employees>Employee Settings
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