Job Settings

These are the Policies for the Job functions. This function is used to change the system-wide values that govern the functioning of the system and terminology used.

From the Main Menu move the mouse over Jobs in the navigation bar and click Job Settings to open the Job Policies.

The System Policies defined in Encompassing Visions govern how the data in your system is processed. They allow options for many different variables such as how you name specific terms, features that you can turn on or off, and the number of items displayed in certain lists. This Administrative Function allows you to maintain the Policies in the system.

Note: the Policies have been re-organized to govern how the data is processed for the Jobs Module only.

Alternate Terms - Policies that define alternative terms to those supplied with Encompassing Visions

Note: Many terms used in the system allow for customization to suit the needs of your organization. If an Alternate Term is selected, it is reflected everywhere in the system EXCEPT in the names of the Policies. Policy names will always reflect the Encompassing Visions default term.

Edit Policies

To understand the function of each policy see the detailed Policy Descriptions for the policies in each group.  

To edit the policies, hover over and select your selection. Your selected policy will change from a pale gray to a white background. Once the policy is selected, you will be able to select a new value (or option) either through a drop down list, slider, or a toggle. Add or change the notes related to the policy and/or selected option:

•Choose the desired option.

•Enter any desired notes (optional).

•Click Save to change the policy or click Cancel to close the screen without changing the policy.

The Notes Field

The notes field for the policies is sometimes populated with information provided by Encompassing Visions. These notes are intended to provide information about what the policy does or why a particular selection was made and when. As a general rule, these notes are not available outside the policy maintenance screen but there are four exceptions.

The Notes fields for General Accountability, Specific Accountabilities, Technical Requirements, and Nature of the Work in the Alternate Terms policies can be viewed elsewhere in the system:

In the Edit Job screen, there are fields for General Accountability, Specific Accountability, Technical Requirements and, if turned on, Identified Job Hazaards. Within those fields, there is an additional button, called Elaboration, that allows the user to bring up the text entered in the notes field of the policy to explain what information is required in the field.

Note: You can also maintain the Elaboration notes from this screen.

Reference Files

Reference files are base tables of information that are used to populate details (usually using pick lists) about Jobs and Employees in the database.  

Core Tables

This function is used to maintain Category, Email Message Defaults, Employment Equity Codes, Job Families, Job Groups, Locations, Resource Categories, Review Type, Reviewer Roles, Skill Types and Work Units.  

Job Levels (or point bands) are assigned a minimum and a maximum number of points based on the organization's value system. This function is use to maintain Job Levels.