Strategic Alignment Module

Competency Alignment Survey

Version 2024

Revised 2024

COMPETENCY ALIGNMENT SURVEY

Overview

The purpose of this document is to describe the functionality of the Competency Alignment module. It will cover both the results presented in the new report format as well as the results presented in the old screens.

Based on the Policy setting (Administration>Policies>Strategic Alignment> Competency Alignment>Show inactive competencies on Competency Alignment Surveys?) respondents will be asked to respond to as many as 38 competencies in this survey.

Responses provide an opportunity to better understand what people think the organization values. That’s important information to have because people will more likely invest time and energy in something, they think will get them noticed than in something they doubt will. This survey is designed to help the organization understand perceptions, and going forward, ensure people are recognized and rewarded for the competencies the organization wants to value.

Respondents are expected to cover off all of the different Job Groups within an organization and then the results are summarized to indicate how the result of the organization compares to the ‘Value Setting Job Group’ - typically the Executive. The result is an identification of where communication about the importance of specific competencies is in alignment within the organization, and where it is not.

The survey results are displayed as a report with a bar graph of the importance ratings for each Job Group. Reports also show the results on a competency-by-competency basis, identifying how important each Job Group ranked the competency. Both will be explained here.

Completing the Competency Alignment Survey

To complete this survey, an employee will need to have an assigned level 3 (or 4) access to this module (See: Administration>Users/Profiles>Competency Alignment Survey (CAS)) found in the A5A profile or A6 profile.  

or

When they then log into Encompassing Visions with their assigned User Id and Password, they will see ‘Strategic Alignment’ on the navigation bar of the Main Menu. Within the drop down menu an option showing ‘Competency Alignment Survey’. Clicking the mouse on that option will open the Survey module.

Please Note: A new profile can be set up where the Employee will only have access to the Competency Alignment Survey if no other access is to be granted. Please reach out to crelations@encv.com for more information.

If it is their first time entering this module, the system will take them straight into the Survey and populate the screen with the first question of the survey.  If they have an incomplete survey in the system and they are once again entering this module, the software will take the respondent to the first unanswered question in that incomplete survey.

Listed at the bottom of the screen (in Red if enabled, in Black if disabled) are the competency questions included in the survey. Hovering the cursor over any of those numbers will prompt a tool tip showing the Competency name. There is also an Auto-Scroll option on the screen which, when ‘ticked’ will automatically move the respondent to the next competency question when the previous one has been answered.

Once a survey has been completed, that is every Competency question in the survey has been scored from 1 to 10, it is automatically locked. For security confidentiality purposes, it will not be available for viewing again - not by the respondent, not even by the System Administrator. What the software will do is add this survey to all others completed by respondents in the same Job Group, and when there are a minimum of 3 completed surveys for the same Job Group, the software will calculate and average opinions about the ‘Importance’ of the various competencies surveyed.

understanding  Competency Alignment Survey results

To view Competency Alignment Survey Results, (typically restricted to those with a strategic role within the organization or system administration responsibilities), an employee will need to have an assigned level 4 (or 5) access to this module (See: Administration>Users/Profiles>Competency Alignment Survey Results).

The top competencies for the value setting Job Group (Strategic Alignment>Strategic Alignment Settings>Strategic Alignment>Competency Alignment>Core Competencies are defined by which Job Group?) are displayed on the screen by default, along with the calculated importance rating for each of the competencies.

The Job Group to view can be changed by choosing a different Job Group from the pick list on the screen. “All” is the average calculated by the software for surveys by all Job Groups during the selected period of time.  

If no dates are entered in the filter, the information presented will include all surveys ever completed. Entering specific periods will enable the organization to better assess perception changes about organizational values over time.

Selecting and pressing the “Survey Results” button will generate a bar chart that visually displays what ranking other Job Groups gave to the competencies ranked as most important to the ‘value setting’ Job Group.  Also included in the information is the “Average” ranking across all survey participants.

Example: